Meetings and Events
Apollo excels at Ground Transportation needs and Logistics for Meetings and Events.
We know that timing is crucial, changes are inevitable, and details are the heart of what you do. To meet the unique needs of meeting and event planners, we have a special team that focuses solely on meetings and events. We assign you your own project coordinator who makes sure your ground transportation experience is flawless.
We specialize in transportation planning for meetings, conferences, conventions, parties, dinners, tours and more. Our staff is experienced in working with groups, large and small, and with all types of events, from corporate meetings, Investigator Meetings, Speaker Training, Pharmaceutical Outings to film premieres.
We ensure exceptional results for every meeting by concentrating on on the details to allow you to concentrate on your meeting.
Dedicated Meeting & Event coordinators provide one-on-one personal attention and direction for the group portion of each program booked with Apollo.
We have the ability to take your original excel manifest and flight check the entire manifest in seconds; calculate options with various vehicle types and capacities; export and send you multiple options for the same movement; and export the final output directly into our reservations system in minutes. Once finalized, we can track all reservations and changes, saving time and relieving stress.
With our Ride Status Notification, you can receive text and email alerts allowing you to know the whereabouts and status of all your VIPs and attendees in real-time.
If you would like additional assistance with the transportation for your meeting or event, you may request to have one of our coordinators assist on-site. Our coordinators will work with you to ensure that your vehicles are on location, the chauffeurs know their destinations, and help escort your customers and guests to their vehicles.
Apollo understands the logistical challenges that relate to shuttle services. Whether it is a one-time event with Dine Around shuttles or a daily Corporate shuttle, Apollo will be able to deliver prompt, reliable service with the experience and expertise to ensure your group gets to the right place at the right time... every time.
Apollo relies on the cutting edge technology of our Software to create budgets and forecasts, map routes, check flights, manage and maximize passenger and vehicle capacities, and provide real time ride status and ride close out for each ride. Apollo streamlines communication to ensure the appropriate passenger count is attained, traffic patterns are advised, contingency routes are planned, and the appropriate signage and special instructions are visible and carried out.